Job Summary

Supports the data needs of Durham PreK and program evaluations for the Child Care Resource & Referral Division.

Duties and Responsibilities

• Treat information on Early Years clients, employees or Board members in a confidential manner
• Durham PreK Data and Payments
  • Coordinate the collection, tracking, and processing of documents and data for Durham PreK, including salary monitoring and annual contracting
  • Enter, monitor, and maintain teacher data for the Durham PreK program
  • Provide technical assistance to child care providers regarding program policies, procedures, or any information pertinent to supplement program participation (may include site visits to child care facilities)
  • Generate monthly supplement payment data
• Program Evaluation
  • Serve as primary user of Survey Monkey for program evaluation
  • Prepare for departmental evaluations by creating surveys in Survey Monkey, training internal staff, and preparing standardized Google documents
  • Assist in data collection and analysis for departmental evaluations
  • Provide supervision to temporary administrative staff and volunteers, as needed
• Other
  • Compile and summarize supplement and child care provider data for reporting, grant-writing, and other needs, sometimes through reports and presentations
  • Assist in the development and maintenance of program policies, procedures, and manuals
  • Assist in internal reviews of program files and data to ensure preparedness for external audits and monitoring visits
  • Assist in the development and implementation of tools and procedures for the collection and regular updating of other departmental child care provider information/data
  • Serve as agency and department representative to assigned meeting and committees
  • Perform other tasks, as assigned by agency leadership

Special Skills

• Effective oral and written communication skills with internal and external clients
• Knowledge of database systems (specifically File Maker Pro), Microsoft Office Suite, including Word and Excel (upper beginner to early intermediate skill level); and Google Drive Suite
• Exceptional ttention to detail and ability to manage multiple projects and timelines
• Strong initiative and personal organization skills
• Strong math skills required

Education and Experience Requirements

• Bachelor’s Degree in Early Childhood, Social Work, Public Policy, Public Administration or related field with at least four years experience in human services related field; Master’s Degree preferred
• Experience with database systems and data management required; Social Research experience preferred

Special Working Requirements

• An automobile at his/her disposal; a valid, non-suspended NC driver’s license and a current automobile liability policy with continuous coverage. Reasonable accommodations may be made at the agency’s discretion.
• No substantiation or criminal conviction of child abuse or neglect
• Some positions may require need for flexible schedules, including potential evening and weekend work
• Must adhere to established health and safety protocols when onsite at Early Years’s physical office locations
• If working remotely or approved for a hybrid work arrangement, must have dependable internet access and a home environment conducive for remote work.
• Some positions may require some regional/statewide/national daytime and/or overnight travel

Early Years Benefits

Early Years has a generous benefits package. Permanent employees that work at least 20 hours per week are eligible for benefits. Some of the benefits we offer include:

• Section 125 Cafeteria Plan
• Health, dental, vision and life insurance
• Medical and Dependent Care Flexible Spending Accounts (FSA)
• Employer contribution to 401k Retirement Plan
• Paid annual and sick leave
• 15 paid days of holiday leave
• Paid child Involvement Leave
• Paid discretionary leave
• Employee Assistance Program
• Child Care Tuition payments
• And more…

Early Years also offers many fringe benefits. Some of the fringe benefits include:

• Casual dress work environment
• Direct deposit
• Standing and emergency payroll advances
• Child Care Referral assistance
• And more…

Early Years has been awarded Living Wage Employer Certifications in Orange and Durham Counties, and is a Family Forward NC Certified Employer.

Employment is contingent upon passing a criminal background check. Early Years is no longer requiring the COVID-19 vaccine for employment due to the fact that there is significantly less risk of severe illness.  However, Early Years strongly recommends that employees receive this vaccination in order to minimize the risk of infections in our workplace. 

Job Features

Job Category	Exempt
Division	Child Care Resource & Referral
Department	Family Supoort
Hiring Range	$46,268  – $53,208